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Minutes of the AMENITIES COMMITTEE meeting held on Monday 10^th May, 2010, the Pavilion, Vaggs Lane, Hordle

Present:- Cllr. Dave Terry and Cllrs. Alan Bollom, Mandy Hayes,David Horne, David Ironside & Peter Smith

Mrs Susan Whitcher- Clerk. Mrs Sandy Smith - minutes secretary.

The Council chairman took the chair.

1. Election of Chairman

Proposals were requested for chairman. Cllr. Terry was proposed and seconded there being no other candidates

Cllr. Terry was elected unanimously and took the chair.

2. Election of Vice Chairman

Cllr. Ironside was proposed and seconded, there being no other candidates Cllr. Ironside was elected unanimously.

3. Apologies for absence

Cllr.Wareham – personal

4. Declarations of interest

None

5. To confirm minutes of meeting held on 12^th April, 2010

Confirmed

6. Correspondence and Clerks report.

6.1. Aeration of Hordle and Everton Recreation Grounds has been completed very satisfactorily

6.2. French drain at the Everton Recreation Ground – Ecosol advised that he is not aware of works required but that generally any landscaping works are very expensive. Advised to monitor before deciding on what works necessary. It was agreed to request details from Les Wigmore.

6.3. Clearance of Dudley Avenue old play park complete – arranged with community payback to do a final pick of the area on the 20^th May.

6.4. Black boards in place in front green of Hordle pavilion as agreed.

6.5. Complaint from a member of the public regarding group of youths in and around pavilion/MUGA area over the weekend. Litter and bottle in MUGA, portable Skateboard ramp in use in car park, lights left on all night attracting youths. General light and noise nuisance. The notice board has been vandalised and therefore removed. It was agreed to place a notice by the MUGA to warn the youths, further damage would cause the MUGA to be locked and only opened for paid hirings It was also agreed to notify the police of the damage, underage drinking and general anti-social behaviour.

6.6. MUGA – possible self closing options for gate.

Spring - £5 plus cost/difficulty of fixing.

Spring oil damped - £168.59 plus VAT & delivery plus fitting costs

Adjustable hinges – redesign of gate issues

Counter weight – rope, pulley & weight on site design approx.£20 Fixing issues.

Cllr. Terry will examine the gate with the Handyman to consider the best solution.

6.7. Request from NFDC to use recreation grounds for play bus in summer holidays.

Everton – Thursday 29^th July 2-4pm & Tuesday 31^st August 2-4pm

Hordle – Monday 9^th August 10-12 & Wednesday 18^th August 10-12.

The Clerk was requested to see if Tiptoe could be included.

6.8. To consider meeting dates.

6.9. To consider the problems of graffiti on brickwork. Cllr. Terry will discuss possible solutions with the Handyman

6.10. To consider the problem of wood-mouse? holes in front green. It was agreed to fill the holes with sand and grit.

6.11. Urgent to agree the need to remedy the lack of hot water supply to the changing rooms. This could be tied in with the need for an annual gas safety/electrical safety inspection and repair of two taps/showers. After discussion the committee agreed for the Clerk to employ someone to proceed with the safety inspection.

6.12. Local resident has offered his voluntary services – his back ground is as a park ranger. Possibly to inspect and action or advise handyman of works required at the Yerville Gardens/Charnock Open Spaces? This offer was welcomed by the committee. It was also mentioned that an Everton resident may be prepared to check the playground.

6.13. Request from a local resident to hire the use of the Pound to store cord wood and his associate trailer. After discussion it was agreed that more information was required and the item will be added to the next agenda.

6.14. Hordle Football club has complained of damage to the goal storage cage and their goals. The Committee will go down to examine this after the meeting.

6.15. To consider the centralised approach of the handyman’s salary being included with employee wages for the council.

6.16. To consider the role of bookings clerk for the Pavilion to be undertaken by a volunteer or other member of staff to allow the Clerk’s time to be used for research and training. Any offers contact the Clerk

6.17. Cancellation of Kingston Mauward tree awareness training – to be re-booked.

6.18. Play park – working with NFDC to formalise a brief to take scheme forward. This was discussed along with the lack of progress by NFDC to approve money from developer’s contributions for the War memorial. The Clerk was requested to write a polite letter enquiring the date of committee approval.

7. Chairman’s report

Cllr. Terry referred to the Draft 10 year plan suggesting that any progress is reported on each month. Cllr. Hayes along with Cllr. Horne expressed interest in the play park. A site visit is arranged for the Amenities committee to review all the open space areas on 25th May at 6.00pm - any other councillors welcomed. Cllr. Terry requested the committee to bring any ideas for projects for this year to the next meeting.