Minutes of the Council meeting held on Monday 15th August 2011 at
The Pavilion, Vaggs Lane, Hordle.
Present: Chairman: Cllr. David Ironside; Cllrs., Roy Bowring (vice chair), Alan Bollom, David Horne, Angela Meads, Alex Pepper, Colleen Sambrook, Marian Still, Janet Taylor, Reg Wareham,
Also in attendance: Clerk - Susan Whitcher and Minutes secretary – Sandy Smith, 1 member of the public and a member of the press.
1. Apologies for absence.
Cllr. Warne Holland – personal & District Cllr. Tinsley
2. Declarations of interest in items on the agenda.
None
3. To confirm minutes of the meetings held on 1st August 2011.
These were agreed.
4. Public session for items on the agenda.
None
5. Planning Applications / TPOs / etc.
|
App. No. |
Site Address |
Proposed Works |
Obs. date |
|
NFDC |
|
|
|
|
14 Sycamore Rd Hordle |
Conservatory |
22/08 |
|
|
Woodlea 11 Roberts Close Everton |
Single-storey side extension |
2/09 |
|
|
NFDC Trees |
|
|
|
|
8 The Ostlers Hordle |
Oak – Remove 3 x selected branches |
|
NFDC
97439 – Response 1 –We recommend Permission for the reasons listed below but would accept the decision reached by the Planning officers under their delegated powers.
-
Provided the Tree officer is satisfied
97523 - Response 1 –We recommend Permission for the reasons listed below but would accept the decision reached by the Planning officers under their delegated powers.
NFDC Trees
TPO11/0244 – We leave this for the Tree officer to decide and provided it is for safety and the benefit of the tree
-
To receive and confirm monthly Payment schedule
This was received and confirmed.
7. To receive and confirm the bank reconciliation
The Chairman checked this and it was received and confirmed.
8.
To provide a litter bin
on the cycleway between Everton Road and Stopples Lane
It was unanimously agreed to provide a metal litter bin for this area
9. To replace the bench at Everton Recreation Ground adjacent to the swings.
After discussion it was agreed to place a metal and timber seat adjacent to the swings
10.
To consider issues of
maps within the VDS draft document
This item is to be held over to the next meeting.
11. Correspondence &
Clerk report
i. Correspondence
-
Letter received from HCA with thanks for support for Roc on the Rec; Request that the village fete be held free of charge on the 3rd September at Hordle Rec.- this was agreed by a 9:1 majority (1 against)
Request for an external water supply be provided to the rear of the pavilion – it was agreed by a 9:1 majority (with 1 abstention ) to put in a vandal proof water point and the Clerk was requested to install a suitable systems.
A reminder of the Diamond Jubilee celebrations planned for the 4th June 2012 and would welcome the councils input.- it was agreed to form a working party to consider suitable activities.
-
HCA invitation to join the Annual Festival Quiz evening 31st Aug 2011 7.30pm
-
Host families wanted by Stoneham Support Lodgings.
-
Invitation to attend the HCC Highways Service Arrangements event 15th September 2011 6.30pm Winchester.- it was agreed that the Highways safety WP should send a representative to this meeting.
-
RHS Britain in Bloom campaign encouraging to get involved.- Cllr. Wareham will approach the Gardening club and Cllr. Meads has offered to help.
-
Rotary Charity Cricket match 28th August at Dean Park, Bournemouth – past international cricketers.
-
Volunteers needed to join the Hampshire Countryside Access Forum - it was agreed to contact Ken Aitkin
-
Letter received in acknowledgement to our letter regarding a gate accessing parish land from no 18 Dudley Avenue
ii. Clerk’s Report
-
Hordle Playpark update- .
 |
It was agreed that the fire risk was low and so the original Ecosmart would be acceptable. |
|
It was agreed not to interfere with the existing ground surface and wait and see if it was satisfactory. |
|
It was agreed to remove the bins and benches from the quote and the Clerk would check alternative sources. |
|
It was agreed to for the contractors to remove all waste materials from the site |
|
On agreeing the above items and the details of works provided to all Cllrs the Clerk was instructed to submit the agreed details of work order to Kompan once the funding is in place. |
ii. Youth Worker update - it was agreed for a working party to meet the youth club staff to discuss the issues when re-forming the YC this was agreed by a 9:1 majority (1 abstention) members to be Cllr. Ironside and Clerk.
iii. Land Purchase update – Contact has been made with several land owners. There was some discussion on possible land purchase and the Clerk was questioned about the status of Golden Hill.
iv. Cllrs Computer mapping training tomorrow – please bring laptops
v. Amenity Planting/Jubilee – Offer of purchasing mini plug plants for Autumn/Spring colour, consider working with local groups to grow on plants and plant out, make available at the Hordle Fair. Chairman advised cost could come out of the chairman’s fund approximately £31. This was agreed. The Clerk reminded the council that inclusion for jubilee celebrations should be considered for the 2011/2012 budget.
vi. Tree works to be undertaken at Golden Hill by the electricity board – council agreed if done sympathetically.
12. Chairman’s Report
i. The Chairman observed that Tiptoe Fete had been well attended with some interest in the PC displays.
ii. He reminded councillors that Hordle Fete is to be held on 3rd September – It was agreed to display proposed Play park and other WP projects. It was suggested that including illustrations as well as maps would make the display more inviting. Volunteers include Cllrs. Horne, Ironside, Sambrook and Warne Holland.
13. Reports from representatives on outside bodies and working parties
i. Dudley Ave WP – Cllr. Horne proposed contacting contractors and consultants as we need advice on how to overcome the problems there and the previous reports gave no information on how to resolve these. It was suggested that NFDC could be approached for assistance through our District councillors.
ii. Golden Hill WP – these will re-commence monthly from the last Saturday in September.
14. Councillors reports and questions
i. Cllr. Still informed the council she has been contacted by a member of the public re the overgrown hedging from Sky End Lane to Frys Lane on the path side.
ii. Cllr. Bollom commented that the encroaching undergrowth on the Cross Ways footpath has been cut back.
iii. Cllr. Taylor noted that the War memorial fence has been removed and the grass cut.
. 15. Reports by County/District Councillors
None
16. General Public Session
A member of the public commented on the cars for sale on the land in front of the play park.
17. To confirm the next meeting will be held on Tuesday 6th September at the Pavilion Frys Lane Everton.
This is to be confirmed.
Under The Public Bodies (Admission to Meetings) Act 1960 section 1(2) the council, by resolution, exclude the public from the meeting whenever publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted or for other special reasons as stated.
18. To consider updating the CCTV system at Hordle pavilion and car-park.
It was proposed for Cllr. Wareham to give the Council an example of our present CCTV capture images. Interested members of the council were requested to find out more information.
Meeting closed 9.15