Present: Chairman: Cllr. David Ironside; Cllrs. David Horne, Angela Meads, Alex Pepper, Marian Still, Colleen Sambrook, Janet Taylor, Malcolm Warne Holland and Reg Wareham

Also in attendance: Clerk - Susan Whitcher and Minutes secretary ・ Sandy Smith & County Councillor Rice

Cllrs. Bowring & Bollom. ・ personal.

2. Declarations of interest in items on the agenda.

None.

These were agreed with items 20 and 21 being reversed and including ・the Clerk and minutes secretary left the room・ prior to the last item on the agenda.

4. Public session for items on the agenda.

None.

97995 ・ Response 5 ・ We are happy to accept the decision of the Planning Officers under their delegated powers.

This was received and confirmed by the council.

This was checked by Chairman and it was received and confirmed by the Council with a balance in the business account of ｣46,906.01 & the savings account of ｣67,018.74.

8. To receive quarterly accounts

These were received and confirmed.

After discussion it was agreed to retain the next meeting date at Everton but to keep all other meetings in future based at Hordle. It was also agreed to hold only one meeting in August on the 6^th, to hold the Parish Assembly on 25^th April and the Annual meeting on 14^th May.

1. New Forest Volunteering Fair March 3^rd Lyndhurst Community Centre

2. Everton newsletter deadline 25^th January

3. Finance training for Cllrs 27^th March 7-9pm East Boldre Village Hall, for attendance please contact clerk

4. Hampshire police advise that Crimereports.com ・ to receive crime alerts in your area.

Wish to receive views on ・cyber neighbourhood watch・

5. Diamond Jubilee ・ mementoes and party products available

6. Youth Group leaflets ・ Public consultation meeting 26^th January

Letter of thanks from New Forest DIS re grant

Letter of thanks received from Oak Haven Hospice re grant

Letter of proposed terms for the underground electricity cable ・ to be considered at the next council meeting

Two new Members sought for the New Forest National Park Authority from May 2012

Concern has been raised over standard of cleaning of pavilion if Cllrs have concerns could they please inform clerk.

Hampshire Association of Local Councils web site ・ access detail available from the clerk

Thank you to Cllr Ironside for his contribution to the staffs Christmas lunch

Staff leave ・ Clerk 13^th to 17^th February; minutes secretary 27^th February

Good news ・ Cllr Bowring is expected home today.

iv. Clerks updates

1. Pavilion working party

Quotes for architect to undertake outline planning application ・ 3 quotes have been requested, only one response. Further architects to be contacted.

Since this has been put in place we have notified Highways on 4 occasions of damage to bollards. Clerk has requested a meeting with Allan Ellis of Highways to discuss option and to move forward on Phase II ・ the bus lay-by. The Clerk was asked to request the cost of a design and feasibility study for the bus lay-by (phase 2)

The Clerk has spoken with both the dog warden and Edward van Dyck of the NFDC. The main Issues:

All open public space within the NFDC is covered by the Fouling of Land Act 1996 ・ it is an offence not to clear up after your dog.

There are No dog control orders in place i.e. no controls for dogs on leads or dog bans enforceable throughout the NFDC. Any enforcement has to be through an authorised officer, who must have training and experience in dog control and the service of notices etc. At the moment there is only 1 dog warden for NFDC. Out of hours enforcement is not covered. It is possible for the parish council, in consultation with the district council, to consider setting up a dog control order under the Clean Neighbourhoods and Environment Act 2005 to ban or restrict dogs; this is proscribed by the Act. The Clerk was requested to notify District Cllrs Lovelace and Tinsley about the concerns with dog fouling in the parish and obtain quotes for fencing and signs.

Designs have been requested from 4 companies to provide trim trail/outdoor fitness equipment. To date we have received 1 and others have been request for the end of the month.

6. Road Safety meeting

To meet with representative from highways - dates 8^th/9^th or 21^st Feb. Clerk requested to arrange meeting for 21^st Feb at 2.30pm. and to advise members of the action group of this date.

On the 6^th April 2010 the CIL regulations came into force. The regs were revised April 2011 and are due to be revised again in 2012 to take account of the Localism Act. The regs allow for a Charging Authority to collect monies from an approved levy, subject to the charging authority having gone through an appropriate examination. The NFDC propose an ｣80/sq.m for housing and ｣200/sq.m for retail development. The CIL will be spent on infrastructure needed to support the development. The NFDC have identified a number of projects as part of the process of setting the CIL rates, including transport and green infrastructure. Regulations allow for changes to projects and priorities. A list will be published on the NFDC web site. The Government will expect that neighbourhoods where CIL money is raised to receive a meaningful proportion of this revenue for the infrastructure projects in their area.

The Chairman reported that the first Youth Club meeting is scheduled for the Thursday after February half term. He has requested a job re-evaluation for the Clerk. If Cllr. Bollom is unable to continue to organise the working parties etc for Golden Hill its management will be brought back ・in house・.

12. Reports from representatives on outside bodies and working parties.

i. New Forest National Park Authority Consultative Panel. ・ Cllr. Horne attended along with Cllr Bollom and explained it is a group with diverse members to help resolve issues arising in the New Forest.

ii. Dudley Ave WP ・ Cllr. Horne is still awaiting the NFDC planner・s response on the development of Dudley Ave and believes that removing the proposal to develop it as an allotment site may assist with a speedier response from them as to the activities it could be suitable for. It was agreed to arrange a meeting of the working party when the chairman returns from holiday and invite a member of Dev control to the meeting to discuss suitable usage.

iii. VDS ・ Cllr. Warne Holland stated that he will be asking the NFDC if they could look at the draft document in January.

iv. Tiptoe Green ・ Cllr. Ironside gave notification of a meeting on 7^th February

v. Everton Pavilion Management committee ・ have a meeting on 7^th February.

13. Councillors reports and questions

i. Cllr. Pepper informed the council of a car crash in Vaggs Lane early afternoon today.

County Cllr. Rice informed the council of :-

The details of the Pennington waste water treatment plant improvements

A proposed reduction in library hours ・ New Milton by 4 hours a week

The siteing of Grit bins

Cycling on pavements in New Milton.

None

Confirmed

The Clerk updated the Council.

Meeting closed 9.11