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Minutes of the Council meeting held on Monday 19^th July 2010 at

The Pavilion, Vaggs Lane, Hordle.

Present: Chairman: Cllr.Peter Smith; Cllrs. Alan Bollom, Roy Bowring, Mandy Hayes, David Horne, David Ironside, Angela Meads, Alex Pepper, Dave Terry, Reg Wareham & Ken Wells.

Also in attendance: Mrs Susan Whitcher – Clerk, Mrs. Sandy Smith – Minutes secretary. .

1. Apologies for absence.

District Cllr Tinsley, Cllr. Ironside - late

2. Declarations of interest in items on the agenda.

Cllr. Smith – item 8 of payment schedule, Cllr. Bowring – plan app 95383, Cllr. Hayes - plan app 95281 and Cllr. Wareham – agenda item 6.

3. To confirm minutes of the meetings held on 5^th July 2010.

These were confirmed with the change from HCC to NFDC for item 9

4. Planning Applications / TPOs / etc.

Responses.

NFDC

95597 – Response 1. We recommend PERMISSION, for the reasons listed below, but would accept the decision reached by the Planning Officers under their delegated powers.

                        1. We agree with the officers comments and the imposition of the conditions suggested

Response1. We recommend PERMISSION, for the reasons listed below, but would accept the decision reached by the Planning Officers under their delegated powers.

1. In the absence of the officer’s comments we believe this should be subject to the 30% rule for a house in the country-side

NPA

95281 - Response 1. We recommend PERMISSION, for the reasons listed below, but would accept the

decision reached by the Planning Officers under their delegated powers.

1. 1. Provide the use remains incidental to the main dwelling ie. Non-residential.

95383 – This item was deferred to the next meeting for further research

 95383 – Cllr Bowring declared an interest.

NFDC - TREES

TPO/10/0308 – Response 1. We recommend PERMISSION, for the reasons listed below, but would accept the decision reached by the Tree Officers under their delegated powers.

1. We agree to works of removing dead wood under the strict supervision of the arboriculturalist but have concerns over the removal of any healthy trees.

TPO/0312 - Response 1. We recommend PERMISSION, for the reasons listed below, but would accept the decision reached by the Tree Officers under their delegated powers.

1. We agree, provided any work is for the benefit of the tree.

5. To receive and confirm the monthly payments schedule

This was received and confirmed with the addition of 2 extra payments one for rates and the other for internet the total being £23,252.35.

6. To agree a fee for the use of the Hordle Recreation ground for the Hordle Community Association village fete. - Cllr. Wareham left the room having declared an interest.

It was agreed unanimously to waive the fee for both the Recreation ground and the Pavilion

7. To consider a proposal that we continue with our present fee structure for facility usage and to agree a review of our charges by the working party set up to undertake a complete review of current open spaces and all Council and Council managed buildings.

This was agreed with a majority vote of 8:1 for the proposal with 2 abstentions.

8. To accept nominations to form membership of the working party to undertake a complete review of current open spaces and all Council and Council managed buildings to include members of public and individuals with special skills.

It was agreed to accept councillors but defer bringing members of the public on board until after the first meeting where the remit for the WP to go to council for approval will be agreed along with a letter devised to go out to invite participation from all the community groups. Members are Cllrs Hayes, Horne, Ironside, Pepper, Smith and Terry.

9. Correspondence received and Clerk’s report

These were circulated to the councillors prior to the meeting and the following items were agreed

Clerk’s report

1.The Clerk will follow up concerns about vehicle speeds with the Safer Roads Officer

2.The request for tables and chairs to go off site was turned down.

3.The letter of response re licence transfer of Hordle Lakes was confirmed

4.The Clerk will contact NFDC to identify the survey location sites for HGVs.

Amenities

1. The Clerk will contact the developer to establish ownership of the strip of land adjacent to the ditch behind the MUGA.

2. It was agreed for the Clerk to order padlocks.

3. It was agreed for the Clerk to order replacement stock and protective trousers for the handyman.

10. Chairman’s Report

The Chairman reported his attendance at; 1. Hordle School’s Y6 performance and Community helpers tea party and was impressed with the performance and thought by the School; 2. Everton Fete where the new marquee had performed well and there had been a good response from the public. He suggested that information on the Parish Council and if possible Golden Hill and Tiptoe Green would be of interest to the public at Tiptoe and Hordle Fete. Any other thoughts to the Clerk or Chairman.

11. Reports

11.1 Representatives on outside bodies

11.1.i. Cllr Wells reported on a successful open day at Tiptoe Green with various amusements for adults and children and some new volunteers. Cllr Ironside advised that HCC has awarded them a grant for development work.

11.1.ii. Cllr. Bollom informed the Council of a meeting of the Everton Management Committee on Wednesday 21^st July.

11.1.iii. Cllr. Ironside is now chairman of EMC with Alan Pace now vice-chairman and they will be exploring ways to improve the use of the facilities.

11.1.iv. Cllr. Terry notified the council of a meeting of the Hordle Community Association on Tuesday 20^th July he also stated that Cllr. Smith, Wells and himself had met with the Head of Hordle Cof E school and she raised no objections to the proposed traffic lights at the cross- roads and wished to be involved in any discussions with the council requesting a time in August.

11.1.v. Cllr. Smith advised the Council that New Forest ALC may be re-organised by the larger councils and they will be showing their plans at a meeting on the 29^th July

12.2 Councillors

12.2.i. Cllr Horne praised the Museum History exhibition in Hordle he also requested the Clerk to remove an informal rope swing in the Rec.

12.2.ii.Cllr. Wells. notified the committee that Phil Turner from the Planning Aid group will come and talk to the VDS group in August. He thanked those who had helped with erecting the marquee. He also reported on a meeting at Lyndhurst re concessionary fares the funding is moving from the district council to the county council and there is a consultation form available for residents/users to fill in.

12.2.iii. Cllr. Hayes thanked Cllrs. Ironside and Wells for their help at the Tiptoe open day and Mr.Dennis for the suggestion of the tractor display. She commented on the apparent large number of HGVs travelling along Wootton Road and the sticky tar on the road. Cllr. Smith offered to follow this issue up as he has the same problem in Woodcock Lane. The head of Tiptoe School has arranged a meeting to discuss the parking problems with residents. A bench outside the school is in need of repair. The Cango bus is under review as its use is below the threshold and she attended the Tweenies Fete. A burglary occurred in Tiptoe on the evening of the 17^th July

12.2.iv. Cllr. Ironside was concerned that a letter from a Milford councillor has been published in the Advertiser & Times supporting a round-about at the A337/Milford Road junction contrary to Hordle council’s view. He commented that a sign specifying no dog fouling, no dogs off leads and no dogs on pitches had appeared at the New Milton Rugby Club and asked if the Clerk could contact NM Clerk and find out details. He also suggested having an informal meeting to put forward suggestions and prioritise issues.

12.2.v. Cllr. Terry praised the history exhibition including Hordle school’s contribution. He also expressed concern re the Milford round-about letter and felt that cyclists and pedestrians were not being considered. Cllr. Smith and the clerk will construct a letter to the A&T and contact the M.O.S clerk to clarify HPC’s support for traffic lights with a pedestrian phase.

12.2.vi. Cllr. Meads informed the council that Hordle Lane will be closed TUES,WED and THUR of next week. She noted that of the 5 cars for sale at Everton Green only 1 was displaying a valid tax disc. This matter was discussed and Cllr. Smith will revisit NFDC with a request to licence sales on the highway.

13. Reports by County/District Councillors

None

14. Public Session

None

15. To confirm the next meeting will be held on 2^nd August 2010 at Hordle Pavilion

Meeting closed 9.30pm