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Minutes of the Council meeting held on Monday 1st August 2011 at

The Pavilion Vaggs Lane Hordle.

Present: Chairman: Cllr. David Ironside; Cllrs., Roy Bowring (vice chair), Alan Bollom, David Horne, Angela Meads, Alex Pepper, Colleen Sambrook, Marian Still, Janet Taylor, Reg Wareham, Malcolm Warne Holland.

Also in attendance: Clerk - Susan Whitcher and Minutes secretary – Sandy Smith, 21 members of the public and District Cllr. Tinsley

1. Apologies for absence.

None

2. Declarations of interest in items on the agenda.

Cllr. Wareham – agenda item 9.

3. To confirm minutes of the meetings held on 18th July 2011.

These were agreed.

4. Public session for items on the agenda.

None

5. Planning Applications / TPOs / etc.

NFDC

97273 – Several members of the public spoke against the proposal and the agent spoke supporting it

Response 4 –We recommend Refusal for the reasons listed below:-

1. Highways safety issues (School, church and hall parking on a narrow lane) and particularly with its proximity to an accident black-spot.

2. Drainage issues with the infrastructure already under pressure

3. Intensive development which is against policy.

4. Poor choice of materials.

97176 – by a 10:1 majority - Response 1 –We recommend Permission for the reasons listed below but would accept the decision reached by the Planning officers under their delegated powers.

97450 - Response 1 –We recommend Permission

6. To receive and confirm the final design and quotation for the Hordle Play-park from Kompan

The Chairman gave some details of the final design and a possible timescale and it was proposed and unanimously agreed to by the Council.

7. To confirm the planting plan associated with the Play-park. Ashley Lane Play Park.pdf

Cllr. Meads detailed some changes in the planting and it was agreed by the Council.

8. To consider supporting Hordle Youth Club by employing 2 Youth Workers

The Chairman explained that it was hoped to recruit 2 professional youth workers to restart the Youth club with up to £2,000 to kick start the process. This was agreed to by the Council. The Clerk informed the Council that she has started looking into this matter and has also contacted the Forest Bus and is awaiting a response.

9. To consider Hordle Community Association carrying out a feasibility study to determine the best location for a community centre in the village. 

After discussing the usage of the Pavilion it was unanimously agreed to support the HCA having a feasibility study carried out. The Pavilion WP will continue to function.

10. To consider the maintenance of unmanaged linked foot-paths.

These paths are mainly in the vicinity of the Pinewood estate but the Longfield Road footpath was also considered.

These appear to be unadopted paths and it was agreed to keep them tidy until ownership/responsibility is established. Clerk will pursue this.

11. Correspondence & Clerk report

i. Correspondence

1. Letter received from Everton Nursery with regrets for the miss routing and advising they will place a notice at the entrance to Farmers Walk and also will endeavour to put one on the A337.

2. Letters received from District Cllr Tinsley and County Cllr Rice regarding white lines on Wainsford Road to be replaced within the next 2-3 weeks (as of the 12th July).

3. Copy of the New Forest National Park Authority [NPA] response to the Independent Panel on Forestry

4. The New Forest National Park Authority would like to attend parish meetings twice per an annum; to meet with the Chairman and Clerk before the end of September and are planning an e-newsletter of which we could send in content.- date to be arranged

5. Launch of the Bournemouth, Poole, Dorset Local Transport Plan – available on their web site or contact the office for a hard copy.

6. Notes received regarding the Boules tournament held on the 24th July with quiz & picnic this went well and look forward to other events.

ii. Clerks Report

. 1. Computer mapping training. Log-on and password available from office. Cllrs. Ironside, Warne Holland, Meads, Sambrook and Taylor opted to go on the training

. 2. Invitation received to attend a presentation regarding the future of local policing, to be held Wednesday 10th August 2011 Council Chambers, Appletree Court, Lyndhurst 1800-2000 hours.

3. Invitation to attend Hordle School September 23rd 2011 at 10am – tour of school and chance to interact with the children by way of explaining how voting works. Cllrs. Warne Holland, Sambrook and Taylor to attend.

4. Update on the Community Speedwatch programme – it appears that the volunteer group is to be one group made up from volunteers from across the local policing area i.e. Hordle, Everton, Tiptoe, Sway, Ashley, New Milton & Milford. Access to the equipment would be a matter for the volunteers but once areas of concern are identified these can be tackled on a regular basis, as long as all parishes concerned have an equal amount of attention. Without funding the scheme will not run.

5. Newsletter deadlines – Hordle NOW, Tiptoe – 31st August.

6. Working Party[WP] notes – to confirm that these are being circulated to all Cllrs by the working party or they need to come to the Clerks office for circulation.

12. Chairman’s Report

i. The Chairman reminded the Council of Tiptoe Fete on Saturday and requested the chairs of WPs to provide reports etc for the Council’s Display Board and the reports could also go for inclusion in the news letter.

13. Reports from representatives on outside bodies and working parties

i. Village Design Statement [VDS]- Cllr. Warne Holland reported that a meeting with the NPA and NFDC was successful and they will be moving to public consultation shortly with the NPA and NFDC working out the consultation process.

ii. Twinning – Cllr. Pepper stated there has been considerable interest in the scarecrow competition

iii. Dudley Ave WP – Cllr. Horne has been informed by the NFDC that they will be unable to assist in the land survey. He is seeking advice from Marchwood Parish Council and the Environment Agency but this may incur high costs.

iv. Hordle Community Assoc – Cllr. Horne notified the council of the success of 'Roc on the Rec'.

v. Tiptoe Green – Cllr. Ironside notified the council that they are planning to purchase a grass mower.

vi. Everton Sports & Community Pavilion Management Committee – Cllr. Ironside informed the council that the Sunday afternoon event has encourage interest in re-launching the fete for next year.

vii. The Chairman requested an update on land purchase and the Clerk informed him she was still awaiting a response from solicitors.

14. Councillors reports and questions

i. Cllr. Bowring observed that the Everton Road field hedging has been cut back

ii. Cllr. Horne noted the pinch point markings have improved them.

iii. Cllr. Meads noted that the Sky End /Stopples Lane cross roads has been cut back.

iv. Cllr. Bollom again commented on the encroachment of undergrowth on the Cross Ways footpath and requested the Clerk to report it to NFDC.

v. Cllr. Pepper commented that ragwort was abundant and Cllr. Horne informed her that it was only an issue on or near grazing land.

vi. Cllr. Warne Holland observed that the signage from the various road works has still not been collected.

. 15. Reports by County/District Councillors

Cllr. Tinsley informed the Council that he has approved the developer’s contributions for the play park.

16. General Public Session

A member of the public commented on the non re-instatement of markings at the Sky End/Vicarage Lane Junction

17. To confirm the next meeting will be held on 15th August at the Pavilion Vaggs Lane Hordle.

This was confirmed.

Meeting closed 9.20

Ashley Lane Play Park.pdf