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 Minutes of the Council meeting held on Monday 20^th June 2011 at

The Pavilion, Vaggs Lane, Hordle.

Present: Chairman: Cllr. David Ironside; Cllrs., Roy Bowring (vice chair), Alan Bollom, David Horne, Angela Meads, Alex Pepper, Colleen Sambrook, Marian Still, Janet Taylor, Reg Wareham, Malcolm Warne Holland.

Also in attendance: Clerk - Susan Whitcher and Minutes secretary – Sandy Smith

1. Apologies for absence.

Cllr. Bollom & Cllr Pepper – delayed, & District. Cllr. Tinsley.

2. Declarations of interest in items on the agenda.

None

3. To confirm minutes of the meetings held on 6^th June 2011.

These were agreed with the amendment of Cllr. Sambrook and not Cllr. Still sitting on the Communications WP

4. Public session.

None

Cllr. Pepper arrived.

5. Planning Applications / TPOs / etc.

NFDC

97130 – Response 5 –We are happy to accept the decision reached by the District Councils officer under their delegated powers.

97190 – Response 5 - We are happy to accept the decision reached by the District Councils officer under their delegated powers.

97233 - Response 5 –We are happy to accept the decision reached by the District Councils officer under their delegated powers.

NFDC TREES

11/0182 – We would accept the decision reached by the arboriculture officer where works to be undertaken are for health & safety or for the health of the tree.

6. To receive monthly accounts

These were agreed and accepted

7. To receive and confirm the bank reconciliation

This sum £110,551.01 was confirmed by the Chairman and was agreed and accepted.

8. Appoint representatives on outside bodies

i. Tiptoe School - Cllr.Taylor

Cllr. Bollom arrived.

9. To consider grant requests

i. Living Paintings – refused but invited to re-apply in December

ii. Victim’s support - refused but invited to re-apply in December

iii. Hordle Scouts – agreed £175.

10. To consider and confirm Insurance renewal.

Council agreed to accept the Aviva quote of £3000 with a 3 year agreement.

11. To renew subscription to the National Association of Local Councils magazine

This was agreed with 2 copies only.

12. Proposal: To seek to Acquire Land in the Parish. The Council agrees to instruct the Clerk to actively seek land for sale in the parish to increase its public recreational open spaces and land available for allotments. To this end the Clerk has approval to use the professional services of land agents and lawyers up to a cost of £2,500 in the search for land and/or owners. Once land is identified the Clerk will advise the council of projected costs. HPC will then instruct the Clerk accordingly. It is anticipated that any purchase will be funded from either council reserves or developer’s contributions depending on anticipated use of the land. To agree terms of reference Proposer Cllr Ironside.

This was agreed with an amendment of the sum to £2,000 and to include “to use the professional services, land agents and lawyers up to the cost of £2,000 in search for land and/or owners.” This was unanimously agreed with the matters to be pursued by and through the Clerk.

13. Proposal: To set up a working party to advise the council on the transfer of the management of Hordle Pavilion to a community based Management committee that will transition the pavilion into a financially independent community centre. The Council to agree the initial chairmanship of the working party and council membership. (Additional members to be actively sought from the wider community). The WP to consider and make recommendations on:-

The legal status of the proposed management committee.

Membership of the proposed management committee.

Legal and financial arrangements for the transfer of the pavilion to the proposed management committee.

Planning considerations for the proposed change of status, if there is such a change of status required. To include planning considerations for the possible extension of the existing building and possible infrastructure improvements needed for vehicular access and parking. To agree terms of reference and chairmanship. Proposer Cllr Ironside.

The Chairman detailed the working parties brief. After some discussion it was unanimously agreed. W. P. Members will be Cllrs. Bowring, Meads, Warne Holland, Sambrook, Wareham and Ironside, plus 1 person nominated by the Community Association, with Cllr. Ironside to initially chair and call the first meeting.

14. Proposal: To set up a working party to restore the Dudley Avenue Recreation ground to create a safe public space that could be used for recreational activities, including amongst possible others; allotments, children’s play area and park land. To agree terms of reference and chairmanship. Proposer Cllr Ironside.

The WP will identify how to proceed following the brief circulated by the Chairman. This was agreed unanimously. The WP will consist of Cllrs. Horne, Meads, Taylor, Still, Ironside, Pepper and Bowring, with Cllr. Ironside to initially chair and call the first meeting.

15. To consider renting a portable skateboard facility at Hordle Recreation Ground.

To be considered at a future date.

16. New Forest National Park Authority Parish Representative Election

It was unanimously agreed to support Cllr. Kathleen Gulliver of Sway PC

17. Appointment of local council representative on the Standards Committee of the New Forest District Council.

None

18. To consider a CCTV camera to cover the rear entrance of Hordle Pavilion.

It was agreed for the councillors to read Cllr. Wareham’s report and the matter will then be considered at the next meeting.

19. To consider a response to the NPA regarding the development of a Design Guide for the National Park.

Cllr. Meads requested to be removed as the other NPA rep leaving Cllr. Pepper. The VDS group will consider this document and respond through the Clerk.

20. Correspondence & Clerk report

i. Correspondence

1. Letter of response from Cllr Rice regarding traffic issues in the parish.

2. Invitation to New Forest Disability information service Annual Public Meeting 12^th July 2011 noon – New Milton Community Hall

3. Hampshire Minerals and Waste – consultation responses report now available on website

   http://consult.hants.gov.uk/portal/

4. Design and Implementation of Transport Proposal Using Developers Contribution – Draft document for our consideration. To circulate to all Cllrs.

5. Next meeting of the NF National Park Authority 23rd June 2011 Beaulieu Hotel.

National Parks Authority – “call for views” Independent Panel on Forestry

6. Next meeting of the NF National Park Authority Development Control Committee 21^st June 9.30am. South Efford House.

ii. Clerks Report

1. Operation Resilience – road surfacing: Cottagers Lane 24^th June.

Sky End Lane 28^th June

2. Community Speed watch programme – from Hampshire police a request for contribution to cost of equipment. Clerk to contact police for more information.

3. Key Safes for the height barriers

4. Permissive path alongside Dudley Avenue – the developer was to lay some shingle (free of charge) along the worst areas of flooding on this path. Do we agree to this. The offer of the shingle was agreed to, unanimously, by council.

5. Annual play park reports received and items of maintenance being attended to. Some ongoing items to draw to your attention i.e lack of signage also items of higher cost i.e Springees at Everton

6. Hordle Play Park - Independent report on proposed development has been completed and passed to Kompan for their information and attention.

First feedback from NFDC re our proposal and request for developer’s contribution has given some suggestions for our consideration and I have contacted Kompan for their views and quotes.

7. Roof leak at the pavilion – have obtained two quotes for remedial repairs to the end gable. I have requested roofer with lowest quote to proceed asap (this week)

8. Mapping – ongoing issues of maps used by Hordle Parish Council. Ordnance Survey have noted issues with maps on our web site – have had new maps produced by NFDC and placed on web. Where links to documents with non licensed maps were found these have been temporarily removed. Need to confirm our primary map base also with regards to Vision Plan and VDS document.

9. Outstanding Declarations of Interest

10. Hordle Scouts summer fete 26^th June All welcome

11. Training – if there are any needs for training please let me know.

21. Chairman’s Report

i. The Chairman suggested a council member could be appointed as the fund raiser for Council projects.

ii. He suggested that some new ideas need to be generated, to focus HCC’s attention on resolving the problems at Everton Road /Woodcock Lane crossroads. Cllr. Ironside will respond to Cllr. Thornber’s letter and inform him that that they were dissatisfied with his response and were planning to consult with the local community to take further action. It was agreed to form a WP consisting of Cllrs Wareham, Ironside and Warne Holland with Cllr. Ironside to contact Hordle School and Cllr. Wareham to raise it with HCA. Cllr. Ironside to arrange a meeting.

22. Reports from representatives on outside bodies and working parties

i. ALCiNFD- Cllr. Meads may be unable to attend the next meeting but Cllr.Still will be attending.

ii. Tiptoe Green – successful AGM

23. Councillors reports and questions

i. Cllrs. Meads and Warne Holland reported ongoing issues with cars for sale. The Clerk was requested to contact NFDC enforcements and also remind them of the proposed double yellow lines for Everton.

ii. Cllr. Ironside will have a chat with the people running Hordle Lane nursery re their signs around the village.

iii. Cllr. Horne noted some tyres left out by the Play School.

iv. Cllr. Sambrook suggested cage cricket as an alternative use for the MUGA

v. Cllr. Bollom stated that HGVs were still using Farmers Walk to access Everton Garden centre.- Clerk to request nurseries to instruct delivery vehicles to use main entrance.

vi. Cllr. Pepper reported the unsafe painting of road markings on A337 which caused traffic problems. She also raised the issue of car park charges by NFDC.

24. Reports by County/District Councillors

None

25. General Public Session

A member of the public reported that re-surfacing has commenced on Woodcock Lane

26. To confirm the next meeting will be held on 4^th July at the Jireh Hall, Wootton Rd, Tiptoe.

This was confirmed.

Meeting closed 10.00