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Minutes of the Council meeting held on Monday 21^st November 2011 at

The Pavilion Vaggs Lane Hordle.

Present: Chairman: Cllr. David Ironside; Cllrs. Alan Bollom, Roy Bowring (vice chair), David Horne, Alex Pepper, Marian Still, Janet Taylor, Reg Wareham and Malcolm Warne Holland

Also in attendance: Clerk - Susan Whitcher and Minutes secretary – Sandy Smith and District Cllr. Tinsley.

1. Apologies for absence.

Cllrs. Meads and Sambrook. – personal.

2. Declarations of interest in items on the agenda.

None

3. To confirm minutes of the meetings held on 7^th November 2011.

These were agreed

4. Public session for items on the agenda.

None.

5. Planning Applications / TPOs / etc.

NFDC

97927 – by a 6:2 majority with the 2 being abstentions

Response 1 –We recommend Permission but would accept the decision reached by the Planning Officers under their delegated powers.

1. We see no demonstrable harm.

NFDC Trees

TPO/11/0431 –– We leave this for the Tree officer to decide and provided it is for safety or the health and benefit of the tree, but should the work be agreed to, the applicant will need to contact the Parish Council to get their agreement before his contractor undertakes any work.

TPO/11/0458 - We leave this for the Tree officer to decide and provided it is for safety or the health and benefit of the tree

TPO/11/0462 - We leave this for the Tree officer to decide and provided it is for safety or the health and benefit of the tree.

6.To receive and confirm monthly Payment schedule

After clarification this was received and confirmed by the council

7. To receive and confirm the bank reconciliation

This was checked by Chairman and it was received and confirmed by the Council with a balance in the business account of £118,093.61 & the savings account of £67,012.46.

8.To confirm projects to apply for grant funds

The Chairman suggested :- i. CCTV and hearing enhancement as improvements to the community building

ii. To improve interaction with the public by re-siting and replacing the current notice boards

It was agreed to request the Clerk to apply to the leader funding for these projects.

9.To review proposals for 2012/13 Budget

After discussion it was agreed by the Council to accept the budget by a majority of 8 with1 abstention. The precept will be confirmed at the next meeting.

10.To consider Hampshire Playing Fields Association subscription

The council agreed to pay the Hampshire Playing Fields subscription.

11.To confirm payment to the THE Community Youth Group

The Council agreed to transfer £2,000.00 for the running of the THE Hordle Youth Group in association with the Forest Bus in 2012.

12.To consider the purchase and location of new parish council notice boards

The Clerk was requested to contact the owners of the suggested sites for the new Parish and Community notice boards.

13.To consider financial arrangements for the Everton News letter.

After discussion it was agreed for the Clerk to draft a letter notifying the Editor of relaxing of the advertising rule provided this revenue will contribute to the cost and an upper limit of Council support will be fixed.

14. Correspondence & Clerk report

i. Correspondence

1. Hampshire pension fund annual report

2. Navitus Bay Wind Park – statement of community consultation summary

ii. Clerk report

1. The Localism Act received Royal Assent 15^th November 2011- briefings being circulated by HALC. Key measures are :- new freedoms and flexibility for local government; new rights and powers for communities and individuals; reform to make the planning system more democratic and more effective; reform to ensure that decisions about housing are taken locally.

2. Re narrow footpaths and HGVs on Ashley Lane from Golden Hill to Ashley cross roads – Highways report no pedestrian injury accident records in for last five years. In the circumstances, from a casualty reduction point of view this location would not warrant any remedial action being undertaken. – The Clerk will notify residents of this response

3. Precepting requirements required by 3^rd January 2012 – Agenda item for the next meeting

4. To meet with representatives from the Scouts re fencing to be replaced around Scout Hut.

5. Turfing has been undertaken under the swings. Allowing two week to settle and then swings will be introduced. The Clerk will request a cradle swing and a flatbed as per the original order rather than 2 flat bed swings. It was agreed to pay any extra cost which may be incurred.

15. Chairman’s Report

i. The Chairman asked if anyone was prepared to organise the Golden Hill WP for at least the next 2 sessions..

ii. He suggested 2 projects from developer’s contributions

                                                                        1. Additional play facilities for older children at Everton.

2. Play equipment for 12+ year olds on Hordle recreation ground.

It was agreed to form a working party to consider the type of equipment. WP members Cllrs. Ironside, Horne and Warne Holland with Clerk to attend.

16. Reports from representatives on outside bodies and working parties

i. Community Association – Cllr. Horne reported that a vote of thanks had been given for the Festival committee in the news letter along with future plans.

ii. Dudley Ave WP – Cllr. Horne is planning to liaise with NFDC planners re views on the development of Dudley Ave. He will then get quotes.

iii. Golden Hill – Cllr. Horne is obtaining quotes on remedial work on the dam etc.

iiii. VDS WP –Cllr. Warne Holland stated that NFDC will not be progressing the document until February and he has sent a letter of complaint to Chris Elliot.

v. Road Safety WP. – Cllr. Ironside announced that the meeting in the school hall on 24^th November is postponed to the 8^th December.

vi. Pavilion WP – Cllr. Ironside has asked the Clerk to discuss planning issues re this proposal with NFDC and will then report back to the working party.

17. Councillors reports and questions

i. Cllr. Still reported on possible land for sale.

ii. Cllr. Horne noted: a. The new play park has been well used so far.

b. The replacement of a post with a warning triangle at the Ashley lane crossing.

c.. Hedge in need of trimming in Hordle Lane.

He was informed by the Clerk that Martin Devine will need to be approached re the Play Park re-imbursement. when he asked what was happening with this matter.

iii. Cllr. Bowring observed that the Jireh hall had been very cold for the previous meeting and he was assured that the council’s preference for the Hare lane slip road has been sent.

Cllr. Warne Holland was updated on the peacock situation with 4 being caught and re-located and 5 still around somewhere.

iiii. Cllr. Bollom asked if Vaggs Lane was on the HAT list for re-surfacing – the Clerk will circulate a copy.

18. Reports by County/District Councillors

i. Cllr. Tinsley stated he will chase up NFDC re the VDS document. He believes there are grants for war memorial refurbishments – the legion may have some contact details. He suggested applying to Cllr. Rice for some of his delegated funds for the Youth group. He will back the re-imbursement from NFDC and the Chairman will send him details of the Hare Lane proposal.

19. General Public Session

The Chairman agreed to purchase a Book with WW2 members of the forces who had lost their lives.

20. To confirm the next meeting will be held on Monday 5^th December at the Pavilion Vaggs Lane Hordle.

Confirmed

Under The Public Bodies (Admission to Meetings) Act 1960 section 1(2) the council, by resolution, exclude the public from the meeting whenever publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted or for other special reasons as stated.

21. Navitus Bay Wind Park

After discussion it was agreed to accept in principal the right to cross parish land but to include specified detail protecting Golden Hill woodland from any damage.

Meeting closed 9.20