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Minutes of the Council meeting held on Monday 2^nd August 2010 at The Pavilion, Vaggs Lane, Hordle.

Present: Chairman: Cllr.Peter Smith; Cllrs., Roy Bowring, , David Horne, David Ironside Angela Meads,

Dave Terry, Reg Wareham & Ken Wells.

Also in attendance: Mrs Susan Whitcher – Clerk, Mrs. Sandy Smith – Minutes secretary and

District Councillor Andrew Tinsley.

1. Apologies for absence.

Cllrs Bollom, Hayes - holiday, Cllr. Pepper – work commitments.

2. Declarations of interest in items on the agenda.

Cllr. Bowring – plan app 95383.

3. To confirm minutes of the meetings held on 19^th July 2010.

These were confirmed with the change from planning app 95281 to 95383 for Cllr. Bowring’s declaration of interest

4. Planning Applications / TPOs / etc.

Responses.

NFDC

95628 – Response 1. We recommend PERMISSION, for the reasons listed below, but would accept the

decision reached by the Planning Officers under their delegated powers.

1. We seen no harm in the removal of the hedge to provide a second entrance.

2. We wish the consultant’s report on tree protection to be adhered too.

3. We would ask that there are either permeable surfaces or adequate soak-a-ways for the driveways

95728 – Response 1. We recommend PERMISSION, for the reasons listed below, but would accept the

decision reached by the Planning Officers under their delegated powers.

1. Subject to a satisfactory report from Highways.

2. We would recommend that Building Control strongly enforce an adequate plan for on site parking during development and maintaining the cleanliness of the highway.

95827 – Response 4. We recommend refusal for the reasons listed below

1. We think it is un-neighbourly as the proposed placement of the garage would disturb the peaceful enjoyment of the neighbouring property.

95858 - Response 1. We recommend PERMISSION, but would accept the decision reached by the Planning Officers under their delegated powers.

95874 - Response 2. We recommend REFUSAL, for the reasons listed below, but would accept the decision reached by the Planning Officers under their delegated powers.

1. We believe it would have an adverse impact on the adjoining neighbouring property’s amenities because of the high pitched roof.

NPA

95383 – Response 1. We recommend PERMISSION, for the reasons listed below, but would accept the

decision reached by the Planning Officers under their delegated powers.

1. Provided the hedge is retain in front of the fence.

95407 - Response 1. We recommend PERMISSION, for the reasons listed below, but would accept the

decision reached by the Planning Officers under their delegated powers.

1. Subject to policy.

NFDC - TREES

TPO/10/0392 – We support the proposal.

5. To receive and confirm the bank reconciliation.

This was received and confirmed by the Chairman the total being £55,813.60.

6. To receive the proposal that this council agrees to instruct with immediate effect a commercial I.T. provider to address existing computer hardware and software issues as identified by and to the Clerk with an initial budget of up to £600. Proposed Cllr Ironside, seconded Cllr Smith.

The council agreed unanimously to instruct the Clerk to proceed with this proposal.

7. The Community Engagement Strategy Action Plan Committee recommends that the Council approve the CES Action Plan as submitted.

This was approved and agreed unanimously.

8. The CES Action Plan Committee recommends the following changes to the CES to correct typing errors:

(i)  Reinsert Point 5a.  "The Clerk will be in regular contact with NFDC, HCC and NFNPA".

(ii) Point 1e should read  "...will be advised that the application" and "heard by the Council"

(iii) Point 4f should read "The open public session will be held at the start of the meeting..."-

The changes were agreed by the Council

9. To propose the setting up of a communications working party to take forward points raised in the action plan.

It was agreed to set up the working party and clarifying their remit could be the first item of business.

10. To confirm the removal of unauthorised equipment on HPC land.

The Clerk was authorised to remove any unauthorised equipment as soon as they come to the attention of the office.

11. Correspondence received and Clerk’s report

These were circulated to the councillors prior to the meeting and the following items were agreed

11.1. Correspondence

Everton Road/ Woodcock Lane/Hordle Lane cross- roads - It was agreed to add this to the next agenda

when the School’s response will have been ascertained.

11,2. Clerk’s Report

In view of the mistreatment it was agreed to take the tennis net down and put it up when booked- for a charge of £3.00.

12. Chairman’s Report

The Chairman reminded the Council of the Tiptoe Fete and asked who would be helping. Cllrs. Ironside, Horne, Smith,

Terry and Wells responded. He also requested some information to identify how Tiptoe is split between Hordle and Sway. Cllr. Wareham will supply a list of the houses on the boundary. Cllr.Ironside will be producing a static display on details of the Parish Council and details of the Everton Road cross-roads will be made available. The Chairman also requested members to consider projects that could be included in next years budget and suggested the council may consider “greening up” by water collection and recycling and heat gathering as examples.

. 13. Reports

13.1 Representatives on outside bodies

13.1.i. Cllr Smith reported that the NFALC or its replacement has still not been resolved

13.2 Councillors

13.2.i.Cllr. Wells notified the committee the Water-board were investigating the leak/spring outside 54 Everton Road.

13.2.ii. Cllr. Ironside and Hayes attended an exhibition of play equipment and Cllr. Ironside is now the Chairman of the Everton Management Committee and Alan Paice is Vice–chair. He observed that the space needed to be used more effectively and new curtains were being hung.

14. Reports by County/District Councillors

Cllr. Tinsley reported that the Twinning Association was going well. He is waiting for an estimate of the costs for the proposed play area and will assist in a grant application.

15. Public Session

A member of the public reported a low hanging branch over the cycle way.
 

16. To confirm the next meeting will be held on 16^th August 2010 at Hordle Pavilion
 

Meeting closed 9.30pm