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Minutes of the Council meeting held on Monday 4^th July 2011 at

The Jireh Hall Wootton Road Tiptoe.

Present:-

 Chairman: Cllr. David Ironside; Cllrs., Roy Bowring (vice chair), Alan Bollom, David Horne, Angela Meads, Alex Pepper,

Colleen Sambrook, Marian Still, Reg Wareham, Malcolm Warne Holland.

Also in attendance: Clerk - Susan Whitcher and Minutes secretary – Sandy Smith, District Cllrs Lovelace & Tinsley 1 member of the public and 1 member of the press.

1. Apologies for absence.

Cllr. Taylor – personal reasons

2. Declarations of interest in items on the agenda.

None

3. To confirm minutes of the meetings held on 20^th June 2011.

1. These were agreed with the amendment of the web link in para 22 being http://consult.hants.gov.uk/portal/

4. Public session.

None

5. Planning Applications / TPOs / etc.

NFDC

97113 – by an 8: 2 majority - Response 2 –We recommend refusal for the reasons listed below but would accept the decision reached by the Planning officers under their delegated powers

1. We believe this proposal would be detrimental to the street scene

2. We feel it is too large for the site.

97244 – Response 1 –We recommend permission but would accept the decision reached by the Planning officers under their delegated powers

NFDC TREES

11/0189 – We would accept the decision reached by the arboriculture officer where works to be undertaken are for health & safety or for the health of the tree.

A letter was received from app 97233 disputing the planning officer’s comments. We will send a response to the applicant informing them that the matter is being looked into and await NFDC’s response. - Clerk

6. To consider the Design and Implementation of Transport Proposal Using Developer’s Contribution – draft document.

After discussion on the measures for Wainsford Road it was agreed that the council would support safety and speed reductions but not the use of pinch points and would request to be consulted on any proposals. -Clerk

7. To consider renting a portable skateboard facility at Hordle Recreation Ground.

The Clerk presented the responses she has received and after discussion it was unanimously agreed not to rent a skateboard facility.

8. . Correspondence & Clerk report

i. Correspondence

1. Copy of letter regarding planning application 97233 Applicant contests measurements used by the NFDC planning officer.

2. Consultation draft guidelines for Horse Related Development supplementary planning document – closing date 10^th August 2011.- to be circulated to all councillors

3. Request from Leiston cum Sizewell town council for support to seek new planning guidance with regards to major developers.(as circulated) – it was agreed that the matter should be put to ALCiNFD

ii. Clerks Report

1. Play park update to consider comments made by NFDC and Kompan.

a. Fencing and gate alterations – these were agreed

b. Change apparatus from Rigel to Pavo - this was agreed

c. Surfacing to change from Nottsports to Ecosmart Grass mats – this was agreed.

These changes will all be within budget.

2. Traffic order regarding double yellow lines within parish are to come into effect on 29^th August 2011 small revision to published plan at the Crown Inn at Everton. Clerk requested to contact highways to request parking bay for ambulance.

3. To consider ongoing use/underuse of woodlands within the parish.

4. Summer fetes-HPC involvement

a. Tiptoe Fete 6^th August – Cllrs.David Horne, Malcolm Warne Holland and Janet Taylor.

b. Hordle Fete 3^rd September – Cllrs. David Ironside,Malcolm Warne Holland, David Horne

Agreed that working parties would provide details of their projects for show at the fetes.

9. Chairman’s Report

i. The Chairman informed the Council that all the Woking Parties (WPs) are under way and he thanked all those who were members.

ii. He observed that a positive start has been made with the Everton Road cross-roads WP but as the School/parental support will need to be involved, any actions will probably be deferred until September. He stated that he will be writing to the local paper with the response from the leader of HCC concerning the accidents at this spot.

10. Reports from representatives on outside bodies and working parties

i. Dudley Ave WP – Cllr. Horne reported that informal uses for this site have been discussed as a way forward and he will be in contact with District Council officers.

ii. NF Consultative Panel – Cllr. Bollom next meeting Thursday 7^th.

iii. ALCiNFD- Cllr.Still reported that Electoral Register details on Councillor’s home computers may need to be registered with data protection . If this is the case NFDC will pay the fee. She also reported that an effective early warning system needs to be in place in case of gypsy encroachment.

iv. Communications WP – Cllr. Pepper – meeting has been arranged.

v. VDS – Cllr. Warne Holland – meeting to be arranged soon.

vi. Pavilion WP – Cllr. Ironside – meeting has been arranged with Milford O.S. Community Association.

The Chairman requested that WP’s minutes to be circulated to all Councillors.

vii. Everton Sports & Community Pavilion Management Committee – Cllr. Ironside – next meeting 19^th July.

11. Councillors reports and questions

i. Cllr Still observed that Sky End Lane now has a good surface but the pavement has been damaged. The Clerk was requested to ask Highways for Sky End Lane to be continuous.

ii. Cllr. Meads reported overgrown hedges at Stopples/Hordle Lane and Tiptoe cross-roads; the nursery sign were still in evidence; the new pinch points at Ashley Lane seem to be causing problems and school parking in Everton Road was problematic.

iii. Cllr. Pepper noted a fall away with the tarmac at the edges of Sky End Lane.

iv. Cllr. Sambrook complained about the siting and problems in Ashley Lane and observed that what was required was a pedestrian crossing.

v. Cllr. Warne Holland commented that the give way sign at the Hordle Lane / A337 junction has still not been re-erected.

vi. Cllr. Wareham informed the council that he had received a survey card from Scottish and Southern electricity seeking his opinion on how the work (street lighting in Everton Road) had been carried out and whether improvements had been made, He was able to complete the survey on line stating that the work had not been carried out. He also commented on poorly maintained and overgrown hedges and pavement parking. It was suggested to contact neighbours and highways.

vii. Cllr. Bollom commented on the encroachment of undergrowth on the Golden Cres /Harts Way footpath and asked if the letter has been sent to Everton Nurseries re HGVs using Farmers Walk. (It has)

viii. Cllr. Horne noted some reduction in speed on Ashley Lane and suggested prioritising traffic from the round-about. He also commented on the limited bus information.

12. Reports by County/District Councillors

Cllr. Lovelace reported

i. Complaints about the peacocks

ii. Minor accidents not being reported to the police at Everton Road cross-roads.

iii. Roc on the Rec 24^th July at 3.00pm.

13. General Public Session

i. A member of the public reported that NFDC has received no complaints re peacocks in Hordle but if they did environmental services would look into it. He supported the council’s decision on app 97113 and suggested monitoring all accidents at Everton Road cross-roads.

ii. Cllr. Wareham informed the council of a proposed Diamond jubilee event for 2012 on 4^th June.

14. To confirm the next meeting will be held on 18^th July at the Pavilion Vaggs Lane Hordle.

This was confirmed.

Under The Public Bodies (Admission to Meetings) Act 1960 section 1(2) the council, by resolution, exclude the public from the meeting whenever publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted or for other special reasons as stated.

15. To consider the CCTV system of Hordle Pavilion.

It was proposed and agreed for the Clerk to obtain costings for replacement cameras/system and maintenance. The system to be monitored in the office.

Meeting closed 9.45