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Minutes of the Council meeting held on Monday 7^th November 2011 at

The Jireh Hall, Wootton Road, Tiptoe.

Present: Chairman: Cllr. David Ironside; Cllrs. Roy Bowring (vice chair), Alex Pepper, Colleen Sambrook, Marian Still and Janet Taylor

Also in attendance: Clerk - Susan Whitcher and Minutes secretary – Sandy Smith, 10 members of the public and County Cllr. Rice and District Cllr. Lovelace.

1. Apologies for absence.

Cllrs. Bollom, Horne, Meads, Wareham and Warne Holland. – personal. District Cllr Tinsley

2. Declarations of interest in items on the agenda.

None

3. To confirm minutes of the meetings held on 17^th October 2011.

These were agreed

4. Public session for items on the agenda.

None.

5. Planning Applications / TPOs / etc.

NFDC

Two members of the public spoke supporting the submission and two members of the public spoke against

97805 – We have no information to support or reject the application.

NPA

96669 - Response 1 –We recommend Permission but would accept the decision reached by the Planning Officers under their delegated powers.

1. We feel this is a positive improvement.

96670 – Response 5 – We are happy to accept the decision of the Conservation Officers under their delegated powers

96884 - Response 5 – We are happy to accept the decision of the Planning Officers under their delegated powers

NFDC Trees

TPO/28/11 –– We leave this for the Tree officer to decide.

The Clerk was requested to notify interested parties to contact NFDC.

The Chairman brought forward item 10.

10. To consider road traffic management at Hare Lane, Ashley Lane junction

The Chairman detailed the situation to the meeting. A member of the public spoke supporting the closure of the eastern branch of the triangle. After discussion it was proposed to make the eastern branch one way only. This proposal was agreed by a 4:2 majority. The Clerk was requested to provide contact information to the householders.

Return to item 6.

6. To review the Standing Orders

These were accepted with the amendment of inclusion into Standing Orders 5 Proper officer 5bxiii ‘take action as necessary to facilitate the day to day running of the council’s land and premises’ and action or undertake activity or responsibilities instructed by resolution or contained in standing orders. This was agreed by the council.

7. To review the Financial Regulations.

It was agreed to replace 3.5 with ‘The Clerk has the delegated authority to incur expenditure on behalf of the council within budgetary provision, subject to a limit on single terms of £500. Expenditure shall be reported to the council with the monthly payment schedule.

8. To review the Assets Register

It was agreed to be held over for the next meeting.

9. To consider and agree the following policies; a) Ordinary meeting procedure b) Co-option procedure c) Disciplinary procedure d) Grievance procedure e) Media policy

These were agreed by the council

11. Correspondence & Clerk report

i. Correspondence

1. Letter concerning speed of HGVs on Ashley Lane between Golden Hill and BUPA Home and narrowness of pavements. Have advised highways who are to look into records of instances.

2. Letter and poster from Safer New Forest re antisocial behaviour. Stephanie Bennet has offered to come and talk to the council. This offer was not taken up.

3. Details of free Christmas parking dates within District Council car parks

ii. Clerks report

1. Introduction to new Local Highways Engineer (Lucy Green) – have requested action re the broken bollards at the pinch points and request information as to phase two development

2. Car Park charges – copy of task force report circulated indication that the parish council should manage whole site.

3. Land available within the parish – approx 2 acres, flat with access, water and storage. Guide price £90,000

4. Contact made with Hampshire highways regarding the cross roads at Everton Road, Hordle Lane and Woodcock Lane Hordle Lane, Woodcock Lane – advise that they would be looking to review this junction early in the new year in order to have access to one year’s data from technical completion of the works December 2010.

5. Works completed at Everton Recreation ground to gates and fencing. Wood gate installed as metal gate would not fit.

6. Local resident assisted with repairs to the Tennis nets/posts. Due to weather and surface conditions consider the closure of tennis usage for this year.-This was agreed

7. Play park works completed. Post installation report has highlighted several areas of concern – have passed this information on to contractor for attention. Council agreed to keep park closed until works satisfactorily undertaken.

8. Football club requesting changes to their pitch requirements – Thanks to Paul for the extra hours he put in.

9. For consideration – January 3^rd 2012 meeting – no time in preceding week to post agendas. Consider not holding this meeting, next one is the 16^th January or early agenda on 23^rd December 2011. It was agreed to cancel the 3^rd January meeting.

10. Play park planting to achieve cost effective price need to pay promptly. This was agreed.

12. Chairman’s Report

i. The Chairman requested the council to look at leader funding projects etc. and to consider items for the 2012/13 budget.

ii. Remembrance Sunday 13^th November 10 a.m. at the War Memorial and then 11 a.m. at All Saints.

iii. Some car sales seem to be continuing at Everton

13. Reports from representatives on outside bodies and working parties

i. Tiptoe School Governors – Cllr. Taylor informed the council of the school’s Xmas fair 26^th November and a special needs meeting at Botley Manor

ii. Road Safety WP –Cllr. Ironside announced that at the 4^th November meeting with School representatives it was agreed to organise a public meeting in the school hall on 24^th November to plan a day of action re the Everton Road cross roads and discuss their strategies.

iii. Youth Group Cllr. Ironside notified the council that it is hoped to re-open the youth group in January with a new provider.

iv. The Chairman listed the other working parties but has no further reports.

14. Councillors reports and questions

Cllr. Pepper reported a) Graffitti on signs in Everton

b) Vandalism of a Hordle phone-box.

c) Alleged anti-social behaviour at Hordle lakes

d) Possible reduction in bus services.

15. Reports by County/District Councillors

i. Cllr. Lovelace asked if the council has any objections to her request for the Stopples Lane shops to have an entrance only and exit only. This was agreed to by the council.

District Cllr. Lovelace & Cllr. Pepper left the meeting.

ii. Cllr. Rice informed the council of a) Changes in working practises at HCC

b) Buildings requirement reviews at HCC.

c) His attendance at a Highway’s traffic/transport and Play officers meeting.

d) Hants Playing Fields Association grant and loan availability

e) His delegated budget from which grants can be applied for

f) A new National planning policy framework to which the NPA have responded.

16. General Public Session

None

17. To confirm the next meeting will be held on Monday 21^st November at the Pavilion Vaggs Lane Hordle.

Confirmed

Under The Public Bodies (Admission to Meetings) Act 1960 section 1(2) the council, by resolution, exclude the public from the meeting whenever publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted or for other special reasons as stated.

18. Navitus Bay Wind Park

The Clerk gave details of the proposal and it was agreed to instruct a Land Agent to assist and to bring the matter with more details to a later meeting.

Meeting closed 9.41 pm