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Minutes of the Council meeting held on Monday 17^th October 2011 at The Pavilion, Vaggs Lane, Hordle.

Present: Chairman: Cllr. David Ironside; Cllrs., Alan Bollom, Roy Bowring (vice chair), David Horne, Alex Pepper, Colleen Sambrook, Marian Still, Reg Wareham and Malcolm Warne Holland.

Also in attendance: Clerk - Susan Whitcher and Minutes secretary – Sandy Smith, 3 members of the public and a member of the press.

1. Apologies for absence.

Cllrs. Meads and Taylor. – personal.

2. Declarations of interest in items on the agenda.

None

3. To confirm minutes of the meetings held on 3^rd October 2011.

These were agreed

4. Public session for items on the agenda.

None.

5. Planning Applications / TPOs / etc.

NFDC

97783 – Response 1 – We recommend Permission but would accept the decision reached by the Planning officers under their delegated powers.

97799 - Response 1 –We recommend Permission but would accept the decision reached by the Planning officers under their delegated powers.

NFDC Trees

TPO/11/0357 –– We recommend Refusal as this would decimate the trees on this site.

TPO/11/0360 - We leave this for the Tree officer to decide and provided it is for safety and the benefit of the tree

TPO/11/0375 - We leave this for the Tree officer to decide and provided it is for safety and the benefit of the tree

TPO/11/0377 - We leave this for the Tree officer to decide and provided it is for safety and the benefit of the tree

TPO/11/0378 - We leave this for the Tree officer to decide and provided it is for safety and the benefit of the tree.

6. To receive and confirm monthly Payment schedule

This was received and confirmed.

7. To receive and confirm the bank reconciliation

This was checked by Chairman and it was received and confirmed by the Council with a balance in the business account of £123,322.89 (inclusive of earmarked project funds) & the savings account of £67,009.37.

8. To receive and confirm 2^nd quarter accounts against budget.

These were received and confirmed by the Council

9. To consider and respond to the Navitus Bay wind park environmental statement opinion.

It was agreed by the Council not to respond to the statement opinion.

10. To consider the request for a fireworks event at the Hordle recreation ground

This has been withdrawn

11. To consider the request for hearing enhancement at council meetings.

After some discussion it was agreed to investigate systems and apply for Leader funding, for the 3 halls used for council meetings.

12. To agree the purchase of benches and bins for the play park project and additional sites

The Clerk detailed prices ; £1,318.00 for 4 benches( including carriage and fixings) and 3 bins totalling £740.71 this was unanimously agreed by the Council.

13. To agree signage for the Multi use games area and the new play park.

The Council agreed to the proposed notices with minor amendments and another with ”No dogs” for the playpark.

14. Projects for Leader Funding applications

Items for consideration were discussed and agreed. The list is attached.

15. To consider cricket fees for next year

It was agreed by the Council to maintain the fees at the previous year’s rate.

16. To receive a proposal:

To continue topping Dudley Avenue open space on a monthly basis in the growing season. Proposer Cllr Bowring

As the results were good it was unanimously agreed by the Council to continue with the topping when the grass is growing.

17. Correspondence & Clerk report

i. Correspondence

1.Police beat report September to October 2011

2.Improving outcomes for Hampshire’s adult mental health services – notification of consultation. (ended 14^th October 2011)

3.Email received in favour of letting the peacocks stay

4.Copies of correspondence received between NFDC and local Everton resident concerning lack of yellow lines on Old Christchurch Road near Wainsford Road.

5.Invitation to Community First New Forest AGM 29^th November 2011. 10am Lyndhurst.

6.Community Action Hampshire newsletter available in office.

7.Letter from County Cllr. Alan Rice to HCC re sight lines at Everton Rd crossroads.

ii.Clerks report

1.Report of Himalayan balsam passed on to the New Forest Non-native Plants Project

2.Enquiry to use tennis courts with flood lights; booking procedures and costs – costings will need to be calculated and other issues considered.

3.Request from Fisher German Priestner, Chartered surveyors, to meet to discuss issues of Navitus Bay Wind Park. The Clerk and Cllr. Still will meet with the surveyor.

4.Enquiry in to Cricket Square fencing – incident where a young man ran into rope and suffered injury to his neck - The Clerk will advise Hordle Village CC of the incident.

5.Play park issues – swings have not arrived 2/3 week delay. Suggest the need for dragons teeth along Ashley Lane to protect fence and this was agreed. Discussion took place as to when the site could be opened safely as the grass will not be through sufficiently until Spring and the swing area is uneven and unsafe at present. It was agreed to confirm with the contractor that the site will be safe to use before decision is made to open.

6.Parking charges at Hordle Village car park – this is included on the Forward Plan for NFDC council or cabinet decision – It was agreed that if this is still being considered at the cabinet meeting 6^th/7^th December then representation from the Parish will be made

7.Amendment to the Transport Contributions Policy list for the Hare Lane/Ashley Lane junction – this is to be an agenda item at the next meeting.

18. Chairman’s Report

The Chairman reported that 3 of the peacocks have been re-located to Warwickshire

19. Reports from representatives on outside bodies and working parties

i. Dudley Ave WP – Cllr. Horne will summarize the current situation by e-mail. The New Forest land Advice Group will make a free site visit and produce a report and a consultancy will give a quotation for the cost and steps to prepare the site for allotments.

ii. Road Safety WP –Cllr. Ironside announced they will be meeting on 8^th November to discuss their strategies.

iii. Pavilion WP – Cllr. Ironside informed the Council that at the meeting with the Community Association an agreement has been reached over a proposed list of requirements to be included in the outline planning permission for the planned extension to provide a community centre details to be agreed.

iv. Tiptoe Green – Cllr. Ironside stated there will be committee meeting on the 18^th October.

v. Everton CA – Cllr. Ironside notified the Council of a meeting to discuss next year’s fete also on 18^th October.

vi. VDS - Cllr. Warne Holland informed the Council that NFDC and the NPA have received an updated draft and have offered any assistance to finalise it.

vii. Communications WP – Cllr. Pepper wished the group to arrange a meeting and has received a request from the Everton News letter for support.

viii. Golden Hill WP – Cllr. Bollom – meeting arrange for this Saturday -22^nd Oct.

20. Councillors reports and questions

i. Cllr. Horne suggested planting crocus bulbs at the War Memorial site for a spring display.

ii. Cllr. Bowring requested the hedge at Golden Hill to be cut back to the fencing as some of the hedge on the Hare Lane side was overhanging.

iii. Cllr. Warne Holland commended Cheryl for taking over the Everton news letter

iv. Cllr. Bollom

requested a reduction in vehicles speed – a reduction to 40mph is planned by Highways.

v. Cllr. Wareham reported the poor state of pavements in the parish. The Chairman suggested a list of specific problem areas These can be reported on the web site but actioning by Highways is slow.

21. Reports by County/District Councillors

Cllr. Lovelace agreed that pavements along Stopples Lane were bad particularly for wheel chairs and she is proposing to revive her pavement petition. She informed the council that she is now on the Sect 106 panel looking into ways to clarify developer’s contributions

22. General Public Session

Members of the public expressed their disappointment at the intolerance of some residents to the peacocks’ presence.

23. To confirm the next meeting will be held on Monday 7^th November at the Jireh Hall Wootton Road, Tiptoe.

Confirmed

Meeting closed 9.10